Google Forms is a versatile tool for collecting data and gathering responses. When working with form submissions, it can be cumbersome to locate and edit specific responses. However, by setting up and utilizing the “Edit Response URL” column in Google Sheets, you can easily access and update individual form submissions without the need to search through the submissions. This article will guide you through the process of setting up and accessing edit response URLs for Google Forms in Google Sheets.
Section 1: Setting Up the Google Form
Create a new Google Form or open an existing one, and customize fields and settings to meet your needs. Ensure that the form is set to collect respondent email addresses, as this will be used to link the form responses to the edit URLs.
Section 2: Linking the Form and Spreadsheet
In the Google Form editor, navigate to the “Responses” tab. Click on the three dots menu and select “Response destination.” Select a spreadsheet to store form responses, and click “Create” or “Select” to link the form to the spreadsheet.
Section 3: Adding the Edit Response URL Column
Open the linked Google Sheets spreadsheet containing the form responses. In an empty column, add a header such as “Edit Response URL” to designate where the URLs will be displayed. In the cell below the header, enter the following formula:
=ARRAYFORMULA(HYPERLINK(CONCATENATE("https://docs.google.com/forms/d/", FORM_ID, "/edit?usp=drive_web&entry.", COLUMN_NUMBER, "=", ROW(2:2))), "Edit") Replace “FORM_ID” with the ID of your Google Form. Replace “COLUMN_NUMBER” with the column number that contains the respondent’s email addresses. Adjust the formula if your email column is located in a different position.
Section 4: Retrieving the Form Edit Response URL
As respondents fill out the form, their response data will populate the spreadsheet. The “Edit Response URL” column will automatically generate URLs for each form submission. To access and edit a specific form response, simply click on the “Edit” link in the respective row.
Retrieving the form edit response URL in Google Sheets streamlines the process of editing and updating individual form submissions. By following the steps outlined in this tutorial, you can easily set up and utilize the “Edit Response URL” column in your Google Sheets spreadsheet. This functionality provides convenient access to form responses for making necessary modifications. Start using this technique to enhance your workflow and save time when working with Google Forms and Sheets.
To access edit response URLs for Google Forms in Google Sheets, you can use Google Apps Script to insert the Form Edit Response URL to the Google Spreadsheet when a new Google Form is submitted. The response URL is added to the same spreadsheet that is collecting the responses for the Google Form. Here are the steps:
- Create a Google Form to collect responses.
- Create a Google Sheet to collect the form responses.
- Go to Tools > Script editor to add a Google Apps Script project bounded to the spreadsheet.
- Replace the default code with the code from the sources mentioned above (remember to edit the global variables according to your case).
- Save the project, and then add an installable form summit trigger.
- Submit some sample responses to test the solution.
Once you have set up the script, the Form Response Edit URL will be added to a new column in the Google Sheet. Anyone who has access to this unique Form Response Edit URL can change the form response. By using this method, you can easily access edit response URLs for Google Forms in Google Sheets and streamline your data management.
Frequently Asked Questions (FAQs) – Access Edit Response URLs for Google Forms in Google Sheets
Q: Can I access and edit form responses directly in Google Sheets?
A: Yes, by setting up the “Edit Response URL” column, you can easily access and edit individual form submissions.
Q: Do I need to manually enter the edit response URLs for each form submission?
A: No, the edit response URLs are automatically generated based on the form ID and respondent email addresses.
Q: Can I customize the header and appearance of the “Edit Response URL” column?
A: Yes, you can customize the header and apply formatting options to the “Edit Response URL” column in Google Sheets.
Q: Are the edit response URLs accessible only by the form creator?
A: The edit response URLs can be accessed by anyone who has editing permissions for the Google Sheets spreadsheet.
Q: Can I share the edited response URLs with other collaborators or respondents?
A: It is recommended to share the form link instead of the edit response URLs to maintain control over editing capabilities.
Q: Will the edit response URLs change if a respondent edits their form submission?
A: No, the edit response URLs will remain the same even if a respondent edits their form submission.
Q: Can I use this method for Google Forms that do not collect respondent email addresses?
A: No, this method relies on having respondent email addresses to link the form responses to the edit response URLs.
Q: Can I delete or remove the “Edit Response URL” column without affecting the form responses?
A: Yes, deleting or removing the “Edit Response URL” column will not affect the form responses or the ability to edit them.
Q: Can I use this method with forms that have already collected responses?
A: Yes, you can apply this method to forms that have existing responses, and the edit response URLs will be generated for those responses.
Q: Is it possible to track the changes made to form responses through the edit response URLs?
A: No, the edit response URLs simply provide access to edit the form responses and do not track the changes made.