Convert Google Documents and Spreadsheets with Apps Script

Method 1:

To convert Google Documents and Spreadsheets using Google Apps Script, you can follow these steps:

1. Open Google Sheets and go to Tools => Script editor.
2. Copy and paste the code from into the script editor.
3. Customize the script by changing the file ID and other parameters as needed.
4. Save the script and run it.
5. The script will convert the specified Google Document or Spreadsheet to the desired format (e.g., PDF, XLS) and save it to your Google Drive.

Alternatively, you can use the “Generate & send PDFs from Google Sheets” Apps Script sample by Google to automatically create PDFs with information from sheets in a Google Sheets spreadsheet and email them out. Here are the steps:

1. Open the Google Sheet you want to use for the data.
2. Go to Extensions => Apps Script.
3. In the Code.gs file, update the necessary variables, such as the email address.
4. Save the script and run it.
5. The script will generate the PDFs and send them via email.

By following these steps, you can easily convert Google Documents and Spreadsheets using Google Apps Script, making it easier to share and distribute your data in different formats.

Method 2:

Apps Script automates the conversion of Google Documents and Spreadsheets to various file formats, saving time and effort. This tutorial demonstrates how to convert Google Documents and Spreadsheets to PDF, Microsoft Word, and more.

1. Getting Started with Apps Script: Begin by understanding the capabilities of Apps Script for automating tasks within Google Workspace. Set up a new Apps Script project in your Google Drive, which will serve as the foundation for your conversion automation.
2. Converting Google Documents: Retrieve the Google Document that you want to convert using Apps Script. Use built-in export functionality to convert documents to PDF format, save to Google Drive, or download to the local machine.
3. Converting Google Spreadsheets: Access the Google Spreadsheet you wish to convert using Apps Script. Export the spreadsheet to Microsoft Excel or CSV, specifying the destination, either Google Drive or a local folder on your computer.
4. Advanced Conversion Options: Explore additional options for customizing the conversion process to meet your specific needs. Adjust page settings, include headers and footers, and modify other parameters using the available Apps Script methods. Fine-tune the conversion output to ensure the desired formatting and layout in the converted file.
5. Automation and Integration: Create a custom function in Apps Script to convert documents or spreadsheets on demand, providing flexibility and convenience. Schedule automatic conversions using time-based triggers, allowing you to automate the process and save even more time. Integrate the conversion process with other Apps Script projects or workflows to enhance your overall automation capabilities.
6. Error Handling and Troubleshooting: Learn how to handle potential errors and exceptions that may occur during the conversion process. Troubleshoot common issues and find solutions to ensure the smooth execution of your Apps Script conversion automation.

With the power of Apps Script, converting Google Documents and Spreadsheets becomes a seamless and efficient process. This tutorial demonstrates automating Google Documents to PDF and Google Spreadsheets conversion for various file formats, using Apps Script for archiving, sharing, and other purposes. Explore the possibilities, customize the conversion options, and enhance your productivity with automated file conversions in Google Workspace.