Google Forms: Confirmation Emails Guide

Here is a step-by-step guide on how to send confirmation emails with Google Forms:

1. Ensure you have an email field in your Google Form:
   • Make sure that your Google Form includes a field where respondents can enter their email addresses.
2. Enable email notifications:
   • Open your Google Form and go to the “Add-ons” menu.
   • Select “Email Notifications” to launch the add-on.
   • Click on “Create Email Notification” to create a new rule for sending automatic email notifications to form respondents.
   • Set a name for the rule (e.g., “Respondent Notifications”).
   • Check the “Notify Form Submitter” option.
   • Select the form field from the dropdown that contains the email question.
   • The confirmation email will be sent to the email address provided by the respondent in the email field.

1. Customize the confirmation email:
   • You can create a pre-written auto-responder template for the confirmation email.
   • Include a copy of the user’s answers in the confirmation email.
   • You can also attach a PDF document containing the entire form response formatted in a neat table.
2. Save form submissions to a Google Sheet:
   • In the responses tab of your Google Form, enable saving the form submissions to a Google Sheet.
   • This will allow you to keep track of the form responses and easily access them.
3. Test the confirmation email:
   • Submit a test response to your Google Form to ensure that the confirmation email is being sent successfully.

By following these steps, you can set up confirmation emails with Google Forms, ensuring that respondents receive a confirmation message after submitting the form.

FAQs (Frequently Asked Questions)

Here are 10 FAQs about sending confirmation emails with Google Forms:

1. What is a confirmation email in Google Forms?

• A confirmation email is an automatic email that is sent to a respondent after they submit a Google Form.

2. How do I enable confirmation emails in Google Forms?

• You can enable confirmation emails in Google Forms by using the Email Notifications add-on or by using Google Apps Script.

3. Can I customize the confirmation email in Google Forms?

• Yes, you can create a pre-written auto-responder template for the confirmation email and include a copy of the user’s answers in the email.

4. How do I ensure that I have an email field in my Google Form?

• Make sure that your Google Form includes a field where respondents can enter their email addresses.

5. Can I send confirmation emails to multiple recipients in Google Forms?

• Yes, you can use the Email Notifications add-on to send confirmation emails to multiple recipients.

6. Can I send a PDF document along with the confirmation email in Google Forms?

• Yes, you can attach a PDF document containing the entire form response formatted in a neat table to the confirmation email.

7. How do I test the confirmation email in Google Forms?

• Submit a test response to your Google Form to ensure that the confirmation email is being sent successfully.

8. Can I receive email notifications when someone submits a Google Form?

• Yes, you can use the Email Notifications add-on to receive email notifications when someone submits a Google Form.

9. Can I use Google Forms to create event registration sheets or job application forms?

• Yes, many companies use Google Forms to create event registration sheets or job application forms.

10. Is Google Forms free to use?

• Yes, Google Forms is a free online form builder that allows users to create and manage surveys, quizzes, and other types of forms.