Are you looking to add your electronic signature to a Google Form? While Google Forms doesn’t offer a native electronic signature feature, a workaround allows you to include an e-signature add-on. This comprehensive guide will walk you through the step-by-step process of adding an electronic signature to a Google Form. Let’s get started!
Understanding the Limitations of Google Forms
Before we dive into the process, it’s important to understand the limitations of using Google Forms for electronic signatures. While the signature add-on can work for less formal occasions, it’s not a legally binding solution. Google Forms doesn’t establish the identity of the person signing the document or offer legal or data protection assurance. If you require legally binding e-signatures, exploring dedicated e-signature software like DocuSign or Acrobat Sign is recommended.
Step 1: Install the Signature Add-on
The first step is to install the signature add-on from the Google Workspace Marketplace. Follow these instructions:
- Navigate to your Google Forms homepage.
- Select the form in which you’d like to add an electronic signature.
- Click the three vertical dots in the top-right corner of the screen and select Add-ons.
- Type “Signature” in the search box and select the Signature add-on.
- Install the add-on to your workspace.
Step 2: Create a Response Spreadsheet
To enable the signature add-on to work, you must create a spreadsheet to collect and store your form responses. Here’s how:
- Under the Responses tab, select the green spreadsheet icon.
- This will create a Google Sheet where your responses will be stored.
Step 3: Customize and Publish Your Form
Now that you have installed the signature add-on and created the response spreadsheet, you can customize and publish your form. Follow these steps:
- Customize your form according to your requirements.
- Under the Settings tab, navigate to Responses and toggle off both options listed under Requires sign in. This will allow respondents outside your organization to answer your form and remove the “one response per person” limit.
- Make any additional customizations to your form.
- Publish your form and obtain the form link.
Step 4: Add E-Signature Fields
With your form published, it’s time to add the e-signature fields using the signature add-on. Here’s how:
- Select the puzzle piece icon from the top of the page and open the Signature add-on.
- Choose between Multiple Signatures (new) or Add Single Signature, depending on your requirements.
- Uncheck the protect view links for received signatures option to view your signatures.
- Test the link to ensure everything is working correctly.
- Click the Get Link button to copy your form link and share it with your respondents.
Exploring Google Forms Alternatives
While Google Forms can work for less formal occasions, it may not be the best option if you require legally binding e-signatures or more advanced form design and customization options. Consider exploring Google Forms alternatives like DocuSign, Acrobat Sign, PandaDoc, or Jotform Sign. These dedicated e-signature software offer more robust features and compliance with electronic signature laws.
Introducing Jotform Sign
One Google Forms alternative worth considering is Jotform Sign. With Jotform Sign, you can access over 600 ready-made e-signature templates that can be customized, signed, and shared with colleagues and customers. Here are some key features of Jotform Sign:
- Automate approval workflows.
- Collaborate and communicate with colleagues and employees.
- Collect multiple responses at once.
- Generate actionable, data-driven reports.
- Create an audit trail for full control of the signing process.
- Build apps, tables, and e-commerce stores.
Adding an electronic signature to a Google Form is possible with add-ons. While Google Forms may not provide legally binding e-signatures, it can be suitable for less formal occasions. However, if you require legally binding e-signatures or more advanced form features, exploring dedicated e-signature software like DocuSign, Acrobat Sign, PandaDoc, or Jotform Sign is recommended. Choose the solution that best fits your needs and start easily collecting e-signatures.